Over 10 years we helping companies reach their financial and branding goals. Onum is a values-driven SEO agency dedicated.

Featured Technology Tutorials

How To Backup Your Gmail Emails Complete Guide 2021

We explain how to easily backup all your Gmail emails because you never know if you will need them in the future. Gmail is an email platform where you can share critical information. As in other services such as WhatsApp, if you lose access to your account, you also lose all that personal content so precious. We have got many people asking us how to back up their Gmail emails. Here are some simple instructions on how you can do that. It is very easy and requires a small amount of time.

Step 1- Download A Backup Software:

The first thing you need to do is search for “Backup” in Google and download a backup software. I recommend using CNET’s free backup software because it has been tried, tested, and true.  I use this software myself because it gets the job done well, keeps my files organized neatly in folders and subfolders (for easier searching), and allows me to store the backups on an external hard drive instead of an online storage site something called cloud computing, which saves space on your computer.

Step 2- Use That Software To Create A Back-Up Of Your Emails

The next step is to follow the instructions on your downloaded backup software to create a backup of your Gmail emails. Depending on what software you are using, this process should take between 5 and 15 minutes. This doesn’t take too long at all, especially when compared with the amount of time it takes to re-download your entire inbox which can be upwards of several hours.

Notes: If you don’t already have a Gmail email address, create one and log in before continuing with Step 3 below.  You will need to do this because you need an email so that you can receive notifications from CNET’s backup software when it has completed creating your backup file.  The email address you create can be the same one you already have, or it can be a new one you just made for this purpose.

Step 3- Download CNET’s Backup Software

Once that’s done and you’ve created a Gmail account if you don’t already have one, follow these instructions again to download CNET’s backup software onto your computer (you may need to restart your computer after installing). One great feature about this software is that will notify you when it has successfully completed creating an exact copy of all your Gmail emails in Google.

Notes: Depending on how many emails are in your Gmail account, it could take anywhere from 5 minutes to several hours for CNET’s backup software to create a complete backup of your Gmail emails.  This is why it’s important to create a backup of all your emails, not just the most recent ones.

Step 4- You’re Done!

If you’ve followed all these steps, you should now have an exact copy of your Gmail email account stored on your computer in a folder somewhere or at least know what folder it was saved into. We recommend to save time and speed up the process, make sure you allow CNET’s software to connect directly through the internet rather than via “traffic passing through your firewall.”  To do this:

  • Open up Internet Explorer (or whatever browser you use)
  • Click on Tools at the top of the screen and go down to Windows Firewall
  • On that page, uncheck Protect Your Computer From Unsolicited Access To Stop File Sharing

Step 4- Locate And Open The Backup File You Downloaded

When it has completed creating your email backup file, CNET will notify you in a small pop-up window in Internet Explorer. This pop-up window will show a confirmation that your emails have been successfully backed up to your computer. You can now close Internet Explorer and open the folder containing your backup email file(s).  It will be labeled “C:\Backups”. This is where you can find all of your Gmail emails.

Step 5- Set Up Your New Gmail Account

Now that you have a complete backup of all your Gmail emails, it’s time to delete your old Gmail account and set up a new one. To do so:

  • Open Internet Explorer.
  • Click on Tools at the top of the screen and go down to Manage Add Ons.
  • On that page, click on Search Providers on the left side of the screen.
  • Delete Google and replace it with any search engine (preferably one that does not make money by presenting advertisements). This will prevent Google from tracking everything you lookup online. You may want to use Yahoo or Bing, but personally, we use Startpage. Regardless, choose what best suits your preferences.
  • Under Search Providers, click Change Default to make your new search engine default for all websites including Google websites such as Gmail and YouTube.
  • Log out of the account that’s currently associated with your Gmail email address and then close Internet Explorer so that it can save your settings.  Now you are free to create a new Gmail account using any email address you want or by using an existing one if you still have access to it.

The most important thing is that this new email is NOT linked directly to Google (in other words, avoid using @gmail.com or@googlemail.com). This way, even if someone tries to hack into it, they won’t be able to see everything under one login.

If you have any questions, leave a comment below and we’ll get back to you as soon as possible.

How To Backup Your Gmail Emails Method 2:

It is better to make a backup with all Gmail messages. First, this copy is saved to your computer, although you can later upload it to your favorite cloud storage platform to keep it even more secure.

How To Backup Your Gmail Emails, It’s straightforward; we explain how to do it in a few simple steps.

A backup is a file in which all data is saved of service to restore them if necessary. Just as you can make a backup copy of Google Photos or YouTube content, you can also do this with all the emails you have in your Gmail account.

This is thanks to the Google Takeout tool, which allows you to download all the data from the platforms that make up the Google ecosystem. When backing up Gmail, you can choose whether or not to send yourself a link to download it on your computer or if you add it directly to Drive, Dropbox, OneDrive, or Box.

If these are not the storage platforms you usually use, it is better to download the copy to your PC and manually upload it to your service storage room.

Before we move on to the step-by-step explanation of how to create a backup copy of Gmail emails, there are a few things that we need to clarify. First, if the stored data occupies more than the size selected by you, the copy will be split into multiple files. Additionally, files that exceed 2 GB will be compressed in ZIP64 format, possibly incompatible with older operating systems.

On the other hand, you can also configure that this security backup is performed every 2 months for 1 year automatically. Taking these factors into account, we’ll see how you can make a backup of your Gmail emails:

  1. Enter your Google account.
  2. From the options menu on the left side, click “Data and personalization.”
  3. Scroll down until you find the “Download, delete, or create a plan for data” section. Inside, click “Download your data.”
  4. This will give you access to Google Takeout, Google’s data download tool. You must first select the box ” Unselect all “at the top right of the services list.
  5. Then, check the “Mail” box and drag it down to click on “Next step.”
  6. Choose the delivery method, frequency, type, and size of the file to download. When you have finished configuring, click “Create an export.”

Once the creation of the export has been launched, you will have to wait hours or even days -depends on the contents of your Gmail account- to access the backup. You don’t need to be aware of progress. Well, Google will send you an email when the procedure is complete.

If you have chosen the link download method, you will receive the link to access Gmail backup in your email address. If you have decided to add it directly to one of the available storage services, you will find it here.

This is how easy and quick it is to make a backup copy of your Gmail emails to restore them if your account suffers from some problem or use them in other messaging services other than Google.


If you still want or need (for whatever reason) to access the emails on your old Gmail account, there are ways to do so – but only with third-party software or programming knowledge of how to access files that aren’t normally viewable by the average user.  We are not trying to confuse anyone here; We just don’t know all the details myself since we’ve never had any problems accessing our Gmail emails before.  However, if this is something you are concerned about and would like more information about, please contact me. For now, it’s probably best to just follow these steps and create a new email account.

For more information on Gmail and what it does, read this: https://mail.google.com/support/bin/answer.py?hl=en&answer=13287  

Please note that if you do NOT want an exact copy of your emails, CNET is not the best option.  We did not know this before initially using CNET, which is why we recommend it as a quick and easy way to back up your emails without having to use any third-party software or other programs that would require any technical knowledge.

Important Things To Remember:

Please keep in mind that nothing on the Internet is 100% safe. Even after you back up all your emails, if you don’t delete your old Gmail account immediately, someone could still easily access the information on it by looking up the IP address of where they are coming from.  This is just a simple fact of life that we cannot control for any website or email service; Google makes their services as secure as possible, but there is no way for them to completely prevent this kind of thing from happening.  However, the more steps you take to protect yourself before deleting your account or making a new one, the safer you will be.

So please keep that in mind when deciding whether or not to make a backup copy of your emails or not. And if you do decide to make a backup, please delete your old Gmail account immediately afterward.

If you have any specific technical questions that are not answered here, please leave a comment below and we will answer them as soon as possible. Thank you for reading.

Mongersmint is a new medium, do not hesitate to share our article on social networks to boost us. 🙂

How much did you like this information about How To Backup Your Gmail Emails? Do tell us in the comment section. We are always happy to know about your views on our provided information. Do follow us on social media | FacebookInstagramTwitterLinkedIn| for all the latest information and news around the world. Join our tribe and allow us to become a part of your life.



We are a group of people that shares the same idea of helping people with their online business problems. Mongersmint is a content-focused digital marketing agency. A premium service that only caters to make your business idea (your dream) possible.

Leave a comment

Your email address will not be published. Required fields are marked *

Subscribe To Our Newsletter

Subscribe To Our Newsletter

Join our mailing list to receive the latest news and updates around the world.

You have Successfully Subscribed!